OFFICE ASSOCIATE, OPT. 2 - 3001500
Agency:
Department of Human Services
Closing Date/Time:
05/07/2021
Salary:
$3,213 to $4,388 / month
Job Type:
Salaried Full Time
County:
Randolph
Number of Vacancies:
1
Plan/BU:
RC014
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
DO NOT CLICK THE APPLY BUTTON
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification #
10-78-1568-28451
Job Responsibilities
Under direction, performs a variety of complex, specialized clerical duties as a float for the living units (A, B, C and E); keyboards various documents such as correspondence, reports, assessments, etc., which contain medical, psychiatric, psychological and legal terminology; provides clerical office support to unit staff. Maintains all patient clinical records. Answers telephone and directs callers to appropriate staff.
SPECIFICALLY
35% 1. Performs a variety of complex, specialized clerical duties as a float for the living units (A, B, C and E) for supervisory and professional staff.
30% 2. Provides clerical office support through keyboarding a variety of correspondence, e.g., letters, memorandums, notices, etc. to unit staff, from handwritten hard copy and transcribes from prerecorded dictation.
15% 3. Maintains all patient clinical records in accordance wtih the facility's Clinical Entry Record Guidelines, e.g. files all types of reports, medical lab results and other related documents.
10% 4. Answers telephone, determines nature of calls, directs callers to approparite staff and takes messages, distributes e-mails received to approparite staff and responds to information requests from staff.
5% 5. Maintains a database for notifying all medical, psychiatric and clinical staff of scheduled due dates for treatment reports.
5% 6. Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience.
- Requires ability to keyboard accurately at a rate of 45 wpm.
Knowldge, Skills and Abilities
- Prefers ability to understand social, psychological, medical and legal terminology.
Work Hours:
8:
30 am to 4:
30 pm, M-F
Work Location:
Chester Mental Health Center, Unit Float,
1315 Lehmen Dr Chester, IL 62233-2542
Agency Contact:
Nicole Wolff and Rhonda Dunning
Email:
DHS.ChesterMHHR@illinois.gov
Job Function:
Clerical and Administrative Support
IDHS serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Please submit application via email to:
DHS.ChesterMHHR@illinois.gov
Current State Employees:
- Seeking a Promotion Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s)will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
Estimated Salary: $20 to $28 per hour based on qualifications.
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